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Users are given different permission levels based upon their access requirements. Permissions for all Lucidity applications are set via Lucidity Access and are generally configured by the System Administratorsystem administrator. A typical set of Permissions permissions would be:
| USER LEVEL | VIEW DASHBOARD | ADD/ EDIT DASHBOARD ITEMS | MANAGE DASHBOARD | VIEW MANAGEMENT SYSTEM | ADD/ EDIT MANAGEMENT SYSTEM ITEMS | MANAGE DASHBOARD | VIEW FILING CABINET | MANAGE FILING CABINET | ADD/ EDIT OWN ACTIONS | RAISE ACTION FOR OTHERS | MANAGE ACTIONS |
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| End-User (Employee) | Y | Y* | Y | ||||||||
| Manager | Y | Y* | Y* | Y* | Y* | Y | Y* | ||||
| System Administrator | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y |
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Generally, the Lucidity Intranet Dashboard page is the default landing page for end-users upon logging in. This provides access to news articles, forms, actions and links on the Dashboard dashboard as well as access to the company's Management System.
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- News: list of news items related to the organisation
- My Actions: summary of allocated actions requiring attention. These may include links to the relevant Formform, Risk risk etc
- My Forms: summary of allocated Forms forms requiring attention
- Useful Links: list of relevant links for the organisation
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- Intranet: this option is used to change to other Lucidity Modules installed and accessible by the user
- Management System: the organisation's IMS - document control centre
- Actions: consists of all actions and tasks allocated to the user, either by themselves or by a Manager manager or Administratoradministrator
Manager
In addition to the access provided to end-users, Managers managers may have the additional Tab Options tab options of:
- Filing Cabinet: online record storage system
System Administrator
System Administrators administrators will generally have access to all users and functionality within the system. In addition to the same functionality as Managersmanagers, System Administrators system administrators can also:
- Manage all aspects of the Dashboarddashboard, including managing News news items and Widgets widgets (useful links and weather)
- Manage all aspects of the Management Systemmanagement system, including look, feel and content
- Manage all aspects of the Filing Cabinetfiling cabinet, including folders and content
- Manage system banner and background
- Allocate specific permissions to different groups of users via Lucidity Access
- Scope the Managersmanagers' access to their specific Divisiondivision, Departments departments or Business Unitsbusiness units, also via Lucidity Access
- Change system settings such as the banner and logo, as well as manage the fields of Business Unitsbusiness units, Departmentsdepartments, Projectsprojects, etc
- Access all menu and tab options
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| Warning | ||
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Only the System Administrator system administrator has the permission to manage Master Data master data such as News Items, Filing Cabinet news items, filing cabinet folders, banners etc. It is recommended that the number of System Administrators system administrators per instance of Lucidity Software is kept to a minimum to retain integrity and consistency across the system configuration and to avoid duplication. It is a worthwhile exercise to create a standard set of guidelines that all new Master Data master data entered must follow. |