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INTRODUCTION
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Lucidity Contractor: Module Overview  |
Lucidity Contractor can be used as part of a Contractor Onboarding process that includes employee induction, plant registration and entry and recording of licences and certificates. The system manages insurances, pre-qualifications and other key documents and can be used to generate a preferred suppliers register and share performance and status. Contractors can be self-managed or managed by the organisation's team members.
PERMISSIONS
CONTRACTOR ACCESS ROLES
Users are given different permission levels based upon their access requirements. Permissions for all Lucidity applications are set via Lucidity Access and are generally configured by the system administrator. The standard roles typically provided in all new Lucidity system builds are as follows. These can be edited by system administrators as required.
USER ROLE | ROLE DESCRIPTION |
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| Read Only | Using Contractor, a user can view contractor details and documents; download attachments and run reports |
| Contractor Representative - only submit required documents | Using Contractor, a contractor representative can view and download documents, upload specified documents only and view all subcontractor details and limited contractor details (scoping required to specific company) |
| Contractor Representative - submit additional documents | Using Contractor, a contractor representative can add, view and download documents and view all subcontractor details and limited contractor details (scoping required to specific company) |
| Manager | Using Contractor, a user can approve, add, view, edit, delete and download contractor documents; manage contractors, view their employees and run reports (cannot delete) |
| Administrator | Administrator role for Contractor |
Read Only
End-users may be given read only to Lucidity Contractor in order to allow them to view contractors, their company details and associated documents as well as the ability to run reports.
Contractor Representative
By accessing Lucidity Contractor, contractors can assign a representative who is responsible for uploading and managing their own documents.
There are two different roles which can be assigned to contractor representatives, one allowing them to only submit documents required (as deemed by the organisation) or the other which allows them to submit additional documentation above the standard requirements.
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It is important that accounts created for contractors are scoped, to ensure that they can only access their own company records. If unsure, it is best to test the account to ensure that the correct access has been created prior to sending the details to the contractor for them to log in. |
Manager
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Lucidity Contractor: Manager Access
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The Contractor manager role may not always be assigned to managers within the business but is more a management of the system role, often given to those who are responsible for managing certain contractor companies. Managers will be able to manage all aspects of contractors and their documents, including reporting, but will be unable to delete them. With correct scoping applied, they will only be able to view specified contractors.
Managers will generally have permissions to:
- View and edit contractor company details, including company classification
- View contractor employees, including training records
- View and approve contractor documents
The Menu and Tab options relevant for managers are:
- Contractors Menu
- Documents Menu
- Contractor Tab
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NAVIGATION
The menu and tab options available will vary between each user, dependent upon their permissions and access levels. Navigation between most pages within Lucidity Software is very similar.
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Lucidity Contractor: Navigation for Administrators
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- Tab options: top panel listing areas of access within the module
- Contractor tab: reflects the current module. Select to switch between modules
- Menu options: left-hand panel listing areas of access within the current tab
- Help: provides links to help documentation such as User Guides and support materials
- Show Filters: allows for defining search parameters
- Excel Export: an Excel report reflecting the current filters selected
- Alphabet: click on each individual letter to filter through users alphabetically
- Headers: click to sort in ascending/ descending order
- Zip: Download all records for the contractor
- Documents: Manage contractor documents
- Employees: Manage contractor employees, including training records
- Actions: Archive and delete contractors
Tabs
As with all Lucidity Software Modules, Lucidity Contractor uses a series of tabs for basic navigation which are based on assigned permissions. Details on all these options are outlined in the User Guide.
- Contractors: View, edit, approve, archive and delete all company details, including documents and employees
- Settings: Create, edit and update in-system drop-down lists
Filters
Filters are a powerful tool enabling general or very specific searches to be applied. Filters are available on many pages within Lucidity Software.
Filters on the Contractor page are divided into two main sections. Any field with the [SELECT] option denotes a list will be displayed to select from. Options in these lists are pre-populated according to system configuration. Multiple options in multiple filters for a single search can be selected.
Refer to the My Filters User Guide for more details on how to use filters.
My Filters and My Emails
My Filters User Guide: Users can create and save their own reports using the My Filters feature.
Any saved filters can be easily accessed via the Current Filter drop down selection option above the filter tabs. This is a short-cut route for applying saved filters.
My Emails User Guide: Automatically emailed reports can be specified using the My Emails feature.
Column Configuration
Columns within each page of Lucidity Contractor as well as those displayed in reports can be manipulated by the system administrator. The columns displayed as well as the order in which they are displayed can be adjusted. It is important to remember that changes made to columns affect all users viewing the pages or running reports.
View the Column Configuration User Guide for more details.
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