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INTRODUCTION
Lucidity Intranet: Module Overview
Lucidity Intranet is the central module of the Lucidity Software suite and provides the framework and launching point to all other Lucidity modules. It is permission based and is the central location for document management and record keeping.
Lucidity Intranet consists of:
- Dashboard - keep employees and stakeholders up to date with company news, links to action items, forms and other important information
- Management System (IMS) - create interactive and informative screens to draw people into the IMS. Links to documents or other parts of Lucidity Software
- Filing Cabinet - create folder structures to store documents, files and records, all accessible from office, sites or mobile devices. A permissions-based online record storage system
- Actions - link tasks and actions from all Lucidity Software modules into one central location
Example - Managing Plant & Equipment
The Managing Plant & Equipment Risk and Tender Management application notes provides an example of how Lucidity Intranet and Lucidity Risk can be used to release tenders to groups of known companies and receive their responses.
Download as: PDF
Download as: PDF
PERMISSIONS
Users are given different permission levels based upon their access requirements. Permissions for all Lucidity applications are set via Lucidity Access and are generally configured by the system administrator. A typical set of permissions would be:
| USER LEVEL | VIEW DASHBOARD | ADD/ EDIT DASHBOARD ITEMS | MANAGE DASHBOARD | VIEW MANAGEMENT SYSTEM | ADD/ EDIT MANAGEMENT SYSTEM ITEMS | MANAGE DASHBOARD | VIEW FILING CABINET | MANAGE FILING CABINET | ADD/ EDIT OWN ACTIONS | RAISE ACTION FOR OTHERS | MANAGE ACTIONS |
|---|---|---|---|---|---|---|---|---|---|---|---|
| End-User (Employee) | Y | Y* | Y | ||||||||
| Manager | Y | Y* | Y* | Y* | Y* | Y | Y* | ||||
| System Administrator | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y |
*Subject to scoping restrictions.
These are the typical views and features for each specific user. Lucidity Access allows for customised permissions for each type of user.
End User Allocation
The system can be configured so that all end-users are automatically given access to the standard end-user access role.
End-User
Generally, the Lucidity Intranet Dashboard page is the default landing page for end-users upon logging in. This provides access to news articles, forms, actions and links on the dashboard as well as access to the company's Management System.
Lucidity Intranet: End-User and Manager Access
Dashboard Options:
- News: list of news items related to the organisation
- My Actions: summary of allocated actions requiring attention. These may include links to the relevant form, risk etc
- My Forms: summary of allocated forms requiring attention
- Useful Links: list of relevant links for the organisation
Additional Tab Options:
- Intranet: this option is used to change to other Lucidity Modules installed and accessible by the user
- Management System: the organisation's IMS - document control centre
- Actions: consists of all actions and tasks allocated to the user, either by themselves or by a manager or administrator
Manager
In addition to the access provided to end-users, managers may have the additional tab options of:
- Filing Cabinet: online record storage system
System Administrator
System administrators will generally have access to all users and functionality within the system. In addition to the same functionality as managers, system administrators can also:
- Manage all aspects of the dashboard, including managing news items and widgets (useful links and weather)
- Manage all aspects of the management system, including look, feel and content
- Manage all aspects of the filing cabinet, including folders and content
- Manage system banner and background
- Allocate specific permissions to different groups of users via Lucidity Access
- Scope the managers' access to their specific division, departments or business units, also via Lucidity Access
- Change system settings such as the banner and logo, as well as manage the fields of business units, departments, projects, etc
- Access all menu and tab options
Retaining System Integrity
Only the system administrator has the permission to manage master data such as news items, filing cabinet folders, banners etc. It is recommended that the number of system administrators per instance of Lucidity Software is kept to a minimum to retain integrity and consistency across the system configuration and to avoid duplication. It is a worthwhile exercise to create a standard set of guidelines that all new master data entered must follow.