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REGULATORY NOTIFICATIONS

Info

title	Regulatory Notifications

The Regulatory Notifications tab can be used to record correspondence received from regulators and other authorities.

Correspondence received can also be entered as part of an Incident, such as where the correspondence is associated with an injury or environmental spill. Correspondence entered within an Incident is entered on the first screen of the Incident report as a 'Notice'. Incidents can be filtered from the List Issues page to create a report of just those with notices entered.

The intention of the Regulatory Notifications tab is to allow other correspondence which doesn't relate to an Incident to be recorded and, where required, actioned. Therefore, for simplicity, there is no link between notifications within the Regulatory Notifications tab and the notices that are captured within each Incident.

In the Regulatory Notifications tab of Lucidity Incident, users can (role dependent):

Add, edit and delete Regulatory Notification details
Print individual Regulatory Notification details
Report on Regulatory Notification in Excel format

Add New Regulatory Notification

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Lucidity Incident: Add New Regulatory Notifications

To add a new correspondence, from the Regulatory Notification page:

Click 'Add New'
Complete the fields (Refer to 'Definitions of Fields' below)
The details captured for each entry may vary slightly between each system configuration. Fields marked with * are mandatory.
Click 'Save'

Definition of Fields

Regulatory Body	Select the name of the Regulatory Body the correspondence related to For example: Work Safe, EPA
Regulatory Type	Select the Regulatory Type For example: Audit, Safety Review
Notice Reference	Enter a reference ID for the correspondence
Organisational Details	Select Organisation details as applicable such as Division, Location, Project etc.
Date Received	Use the date selector tool to enter the date the correspondence was received
Rectification Due Date	If any rectifications are required, use the date selector tool to enter the due date
Notice Response Sent	Select Yes or No
Entered By	Pre-populated to name of person currently logged in
Summary	Enter a summary of the correspondence
Comments	Add any comments to the correspondence details Click 'Add' Enter comment details Click 'Save' to save and close or 'Save and New' to enter an additional comment
Actions	Add any Actions required as a result of the correspondence Click 'Add' Enter the Action Description Select the Actionee Use the date selector tool to enter the due date Select the status of the Action as either 'Open' or 'Closed' Upload any files relevant for the Actionee Click 'Save' to save and close or 'Save and New' to enter an additional Action
Upload a File	Upload any files associated with the correspondence Click 'Add Document' Locate the document Click 'Open' Enter the file name and description as applicable Click 'Upload'

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Use Filters to locate the relevant Regulatory Notice
Click 'Actions' on the far right-hand side of the Regulatory Notice
Click 'Delete'
In the pop-up window that appears, click 'Delete' to confirm

Warning

title	Deleting Regulatory Notices

The action of deleting an Regulatory Notice cannot be undone. Always use the Delete function with caution.

Reporting from the Regulatory Notice Page

Tip

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Lucidity Incident: Reporting from the Regulatory Notifications Page

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Print Regulatory Notice Details

To print a PDF of all the correspondence details, from the Regulatory Notice page:

Use Filters to locate the relevant Regulatory Notice
Click 'Edit' on the far right-hand side of the Regulatory Notice

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Click 'Print' at the top of the page

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The PDF will open according to specific browser requirements

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