Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 11 Next »

Topics to cover when providing training or doing self paced learning about Lucidity Risk.

Topics to cover when providing training or doing self paced learning related to Lucidity Risk.


  1. Fundamental purpose of the Master Risk Register

  2. Permissions to access Master Risk Register

  3. Exporting to excel
  4. Classification of Master Risks and why
  5. Filtering using Classification

  6. Controlled Risk Score options:

    1. Blank score

    2. Extreme score

    3. Suggested / likely score


  • Templates
  1. Basic purpose
  2. Creating from new:
    1. How to initiall add risks
    2. How to add / remove risks going forward
  3. Template categories


  • Creating a Risk Register

  1. Admin information
  2. Scoping
  3. Selecting Templates:
    1. Filtering by Category
    2. Renaming
    3. Save and New
  4. Comments / Review
  5. Attachments
  6. Reviewing Risks
  7. Navigation: Admin versus Risks button from list page
  8. Excel Export


  • Adding unique Risks
  1. How to add
  2. Selection of existing Template


  • Deleting Risks
  1. How to delete
  2. No impact on Master or Templates


  • Risk Processing Workflow 

  1. Submitting a revision

  2. Submitting a new risk (note it doesn't go into a template by default)

  3. Reviewing and accepting changes

  • Dashboard

  1. Dashboad wizard (first time login)

  2. Widgets - adding, configuring, moving and deleting

  3. Creating additional dashboards

  4. Dashboard templates


  • Reports
  1. Risk summary
  2. Risk control effectiveness report


Other content to discuss as part of the training.

Overview - Master versus Project Risk Registers

Lucidity Risk as based on a Master Risk Register and Project Registers, with a set of templates providing the linkage.

We call this a 'top down' risk management structure.  Each time a new Project Register is required, it is drawn from the current version of each Master Risk, via the appropriate Template.  The use of Templates allows Project Managers to efficiently create an 80% complete register with minimal effort.  

Navigation and Workflow Powerpoint

This powerpoint provides a good overview - stop at the workflow section but keep the powerpoint open.

The Lucidity Incident Quick Reference Guide provides the essential workflow and entry type information you will need to get started.

Download as: PDF | Powerpoint (animated)

Master Risk Register

The Master Risk Register is the sum total of ALL RISKS faced by the organisation.  Categories can be used to classify risks for easier management.

It is suggested that each risk:

  • Has an Uncontrolled Risk Score
  • Either has a Maximum Controlled Risk Score, or no Controlled Risk Score

Once the risk is used within a Project, one of the tasks of the Project Manager is to review each risk and complete the Controlled Risk Score.  Leaving it blank or Max forces the Project Manager to do this step.

Templates

Templates are used to Group Master Risks together, for use within Project Risk Registers. 

Each template will become a heading or risk grouping within the Project Risk Register.  It can be renamed within the Project Risk Register to suit the stages or terminology being used within the project.


Exercise: Create a Template

Open the Master > Templates menu, and create a new Template.

Select Risks from within the Master Risk Register to be included within your template by using the 'Remove from Template' and 'Add to Template' links in line with each risk.

IMPORTANT NOTE: When you open the Risks menu within a Template, the default view is to only show the Risks that are included within the Template. For a new Template there will be no risks displayed. To view the available risks, open the filters and select either "Not Included" or "Both Included or Not Included" using the Include in template filter.

Project Risk Registers

Project Risk Registers are created from within the Risk Register menu.  Each Project Risk Register is created by selecting the appropriate templates, which can be renamed at this stage (without effecting the Template name for the remainder of users).

Once the templates are selected and the Project Risk Register created, all of the Master Risks within each Template will be copied to the Project Risk Register and placed within groups or headings.  

It is then the responsibility of the Project Manager to:

  • Review each risk
  • Enter additional  controls where required, including any actions
  • Review the Uncontrolled Risk Score
  • Enter a Controlled Risk Score
  • Delete (remove) and Risks that are not required.  This does not effect the Template or the Master Risk Register.
  • Enter any new Risks that are required.

Exporting a Project Risk Register

The standard format for exporting a Project Risk Register is via excel.  This allows a degree of freedom to modify formatting depending on the required purpose of the export.  The Excel can be created from the Risks page within a Project Risk Register.

Forwarding Risks

Any Risk that has been added to the Project Risk Register can be forwarded to Administrators for review from within the Project Risk Register, using the 'Send to Administrator' link.  It is then visible within the Master Register > Queued Master Risks menu for review and possible acceptance.

Reporting

There are a series of reports accessible via the Risk Registers > Reports menu. 

Dashboard

A Dashboard is provided that allows data to be viewed as graphs, tables and lists of risks.  Each User who has access to the Dashboard is able to create their own Dashboard(s), using the widgets available.  Widgets can then be edited to filter the data displayed.

More information is available in the online help.

Permissions

Permissions are managed via Lucidity Access, in the same manner as other Lucidity modules.   


  • No labels