Dashboards User Guide

Permissions for administrators for all Lucidity modules are set via Lucidity Access and are generally configured by the System Administrator. A typical set of Permissions for Actions would be: 

The first time the Dashboard tab is opened in a Module, a Dashboard Wizard appears prompting the user to select a Dashboard from the available Templates.  These Templates are created by Administrators or a user with the necessary permissions.  These Templates are then copied by people to create their very own Dashboards. Once the Dashboard is created, it can be edited to display results relative to that user.  Making changes to the Dashboard, will not alter in any way the Template the Dashboard was copied from.

 If there are no Templates created and the user has yet to add a Dashboard, the user will be prompted to add a new Dashboard when they open the Dashboard tab.  A user, with the necessary permissions, can create their own Dashboard without the use of a Template and add the Widgets they need.

The table below lists the Widgets available to add to a Dashboard.  These are the very same Widgets an Administrator will use to create the Templates. Refer to the Widget descriptions within the system for a detailed explanation.

Widget List

Lucidity Software  Module	Widgets	Sample Dashboard Template
Generic	Actions Link List Overdue Actions	For more details on the Actions Dashboard, refer to the Actions User Guide
Lucidity Incident	Incident Environmental Impacts Hazard Source Hazard Type Incident by Work Activity Incident Category Incident Status Incident with Actions Open Issue Action Status Issue Status Issue Stream Issues Awaiting Processing Issues Awaiting Processing for all Users Issues by Org Structure Issues by Time Issues List KPIs by Project Incident - Injury Injury Agency Analysis Injury Body Part Analysis Injury Classification (Single View) Injury Classification (Multiple View) Injury Mechanism Analysis Injury Nature Analysis Task Performed Causing Injury (Single View) Task Performed Causing Injury (Multiple View) Incident - Labour Hours Frequency Rates (Single Rates) Frequency Rates (Multiple Rates) Incident - Meetings/ Audits/ Inspections/ Reviews Breakdown of Meeting/ Other Incident Audit Finding Types Meeting/ Other Action List Meeting/ Other Activity Incident - Non-conformance Non-conformance Source Non-conformance Source (by Business Structure)
Lucidity InForm	Completion Analysis by Form Completion Analysis by Org Structure Completion Analysis by Time Form List Overdue Actions Results Analysis by Form Results Analysis by Org Structure Results Analysis by Time Tiered Form List
Lucidity Competency	Needs/ Records by Capability Needs/ Records by Organisation Percent of Capability Completion Record Status by Capability Record Status by Organisation
Lucidity Risk	Comparative Distribution of Controlled Risks Comparative Distribution of Uncontrolled Risks Distribution of Controlled Risks Distribution of Uncontrolled Risks Frequency Matrix of Controlled Risks Frequency Matrix of Uncontrolled Risks List of Risks Risk Action Activity Stream

Dashboards can be created by either utilising an existing Dashboard Template or by creating a new one.

Create a Dashboard from a Template

From the relevant Lucidity Software module:

1. Click the 'Dashboard' tab 
   
   
   
   
2. The Dashboard Wizard opens displaying a list of available Templates.
   1. The General Dashboard/ Default will always be available
   2. Additional options may be available if they have been created in your system
      
      
      
      
3. Select the required Dashboard(s) from the list
4. Click 'Create selected Dashboards'
5. Lucidity Software will create the selected Dashboards and populate the Widgets
   
   
   
   

If a new Template needs to be added, it can be done so using the Dashboard Template Wizard. From the Dashboards tab:

1. Click the Dashboard title to the top left of the screen
   
   
2. Click 'Dashboard Template Wizard' 
3. Follow steps 2-5 above to add the required Dashboard Templates
   
   

Create a New Dashboard

Creating a new Dashboard can be done either at the initial Dashboard creation stage or any time after. 

From the initial Dashboard Wizard, select 'No thanks - I will create my own'

OR

From the Dashboard selector, click 'Add New Dashboard'

 Either option will lead to the create new Dashboard screen. From here:

1. Enter a name and description for the Dashboard
   
   
   
   
2. Click 'Save'
3. Generic and module specific Widgets will be available. Click on the grey bar to view options
   
   1. Generic Widgets are available in all Lucidity Software Modules that support Dashboards
   2. Module specific Widgets are based on the module currently being used
   3. Review the descriptions for an explanation of each Widget
4. Select the required Widgets for the new Dashboard
   
   
   
   
5. Click 'Save'
6. The new Dashboard will be created. Click 'Open Dashboard' to view
   
   
   
   
7. The new Dashboard will be displayed
   
   

Adding Widgets to an existing Dashboard can be done from either:

1. The Dashboard itself by clicking 'Add New Widget' in the top right of screen
   
   
   
   
2. Or from the List Dashboards page and clicking 'Add New Widget' 
   
   

Either option will lead to the Add Widgets screen. From here:

1. Generic and module specific Widgets will be available. Click on the grey bar to view options
   
   1. Generic Widgets are available in all Lucidity Software Modules that support Dashboards
   2. Module specific Widgets are based on the module currently being used
   3. Review the descriptions for an explanation of each Widget
2. Select the required Widgets for the Dashboard
   
   
   
   
3. Click 'Save'
4. The Widget will be added to the Dashboard at the bottom left hand column

Edit and Configure Widgets

Once Widgets have been added, they can be edited or configured to display specific information. Widgets will always default to show all information that the user has access to for the specific item. Therefore, configuring Widgets to display particular Divisions, date ranges, titles or display formats etc can be very handy.

From the Widget:

1. Click the Actions button on the top right of the Widget to activate the drop-down menu
2. Click 'Edit'
   
   
   
   
3. The Edit screen will open. The configuration options available will depend on the Widget being edited. 
   
   1. In this example, the Data Source has been changed and a specific Division has been selected
      
      
4. Click 'Save'
5. The updates to the Widget will be displayed. Note the changes in this example compared to the original pie chart display in step 2.
   
   

Temporarily Change Widget Display

Data in a Widget can be temporarily highlighted or modified by hovering over or clicking items in the legend. There are several options:

1. Hovering over the item in the legend highlights the specific section in the graph
   
   
   
   
2. Clicking on an item in the legends hides it from the graph. It will appear greyed out in the legend. This can be done to several items in the legend at once.
   
   
   
   
3. Clicking on greyed out item in the legend will return it's display status to normal. Alternatively, the default display will return next time the Dashboard page is opened.
   
   

Move Widgets

Widgets can be moved within a Dashboard by simply clicking in the heading bar of the Widget and dragging and dropping to the desired location. A dotted line is displayed to indicate where the Widget is going to be moved to.

Copy, Delete and Refresh Widgets

Options are provided to allow Widgets to be copied, refreshed and deleted for ease of management.  

To copy a Widget, select Actions > Copy. The new copy of the Widget will be an exact copy of the original including any filters or other settings. It can then be modified with different filter settings to act as a comparison.

To delete a Widget, select Actions > Delete. Deleting a Widget that was added through a Template has no effect on the Template.

To refresh a Widget, click the refresh  icon to the left of the Actions button for the Widget. This refreshes the Widget with the most recent data.

Publish Widgets

Most Widgets can be published to Excel or downloaded as a JPEG. From the Widget:

1. Click the Actions button at the top right of the Widget to activate the drop-down list
2. Select Excel or Download
   
   
   
   1. The Excel option provides a list report of the data within the Widget
      
      
      
      
   2. The download option provides an image of the Widget as a JPEG
      
      
      
      

Dashboard Templates can be used to provide a starting point for users to access a pre-populated Dashboard. Once a Dashboard Template has been selected by a user, they can be modified by the user with no effect on the Template. Templates will be accessible by all users with Dashboard functionality.

Administrators with appropriate permissions can access the Dashboard Template menu to create and modify Templates from the Dashboard selector:

A list of Dashboard Templates is displayed.

From here, administrators can:

• Create new Templates
• Edit existing Templates
• Delete Templates

Managing Templates is the same as managing Dashboards, as outlined in the instructions above. The difference being they will be available to all end users.

FAQs

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