Add New Incident Report

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ADD NEW INCIDENT REPORT

Video

Definitions of Fields - Incident Report

General	Incident Title	Enter a brief title for the incident
Incident Detail	Date of Incident	Use the date selector tool or enter the date of the incident (defaults to date entered)
	Time of Incident	Use the time selector tool or enter the time of the incident (defaults to time entered)
	Description	Enter a brief description on the incident
	Is this a work related incident?	Select 'Yes' or 'No'
Admin Details	Time Reported	Use the time selector tool or enter the time the incident was reported
Incident Categories	Injury, Environment, Theft, Plant, Property, Process, Drug / Alcohol, Security, Near Miss, Other	Select all relevant incident categories If any of the incident categories are selected, a sub-pages (one for each incident category) will also need to be populated on the next screen
Other Information	Work Activity Performed	Select the type of work activity performed For example: access and egress, earthworks
	Sources of Hazard in Incident	Select the source of the hazard For example: physical environment, plant and equipment
	Primary Hazard	Select the primary hazard For example: bites and stings, chemicals, dust, heat
	Are there any secondary hazards?	Select 'Yes' or 'No'
	Secondary Hazards	Appears only when 'Yes' is selected for above question. Click 'Add' to select 1 or more secondary hazards
	Actual Incident Category	Select the actual incident category For example: 1 - Insignificant, 4 - Major
	Potential Incident Category	Select the potential incident category For example: 1 - Insignificant, 4 - Major
	Is this a Contractor Incident?	Select 'Yes' or 'No'
	Contractor Involved	Appears only when 'Yes' is selected for above question. Click 'Add' to select 1 or more contractors
	Is this a regulatory notifiable incident?	Select 'Yes' or 'No'
	Regulatory Notifications	Appears only when 'Yes' is selected for above question. Click 'Add' to select 1 or more regulatory notifications: Select the organisation Use the date selector tool or enter the date the organisation was notified Use the time selector tool or enter the time the incident was reported Enter the receipt number if applicable Click 'Save and New' to enter an additional regulatory notification or click 'Save' to continue
	Have any notices been issued?	Select 'Yes' or 'No'
	Notices	Appears only when 'Yes' is selected for above question. Click 'Add' to select 1 or more notices: Select the organisation Use the date selector tool or enter the date the organisation was notified Use the time selector tool or enter the time the incident was reported Enter the receipt number if applicable Click 'Save and New' to enter an additional notice or click 'Save' to continue
	Persons Involved	Add names of all people involved in the incident, including those not part of the organisation Click 'Add' to add 1 or more names: Select the person's name from the drop-down list or type their name if it doesn't appear in the list Select the type of person (for example: Public) Type any other relevant details Click 'Save and New' to enter an additional person or click 'Save' to continue
	Witnesses	Add names of all people who witnessed (were not directly involved in) the incident, including those not part of the organisation Click 'Add' to add 1 or more names: Select the person's name from the drop-down list or type their name if it doesn't appear in the list Select the type of person (for example: Public) Type any other relevant details Click 'Save and New' to enter an additional witness or click 'Save' to continue

Incident Categories

This section summarises the information required to be entered in each incident category. The information is used in reporting and statistics and it is therefore important to enter as much information as accurately as possible, even for non-mandatory fields where relevant.

The categories are listed on the left-hand side of the screen:

Incident Category: Injury

Reporting

If the Injury Category filter is used to select 'Injuries', those injuries that have not had the'Injury Severity' field populated will not be returned in lists, reports or dashboard widgets.

Section	Definition	Image (click to enlarge)
Injured Person's Details	Select or enter the injured person's name and employment status
Shift Information	Outlines the shift and working conditions of the injured person. Fields include the shift type, length, number of days since break etc.
Injury Information	Provides the detail on the injury, including severity and actions. Fields include the injury severity, immediate and first aid action provided, the injury nature etc. Injury Severity The Injury Severity field is used in conjunction with statistics to generate TRIFR stats etc. Any Injury that does not have this field populated WILL NOT appear in reports. It is advised the managed list for injury severity is not adjusted without discussion with Lucidity as it can impact other areas of the module.
Body Part Injured	The interactive body map can be used to illustrate the injured area of the body. Click on the injured body part - either in the diagram or the name.
Injury Outcome	Summarises follow up treatment and condition. Fields include questions relating to the injured person's current work and medical status.

The new injury report will be listed on the left-hand side of the screen by the injured person's name and is editable from here:

Incident Category: Environment

Section	Definition	Image (click to enlarge)
General	General information on the environmental incident and action taken
Land Contamination	When 'Yes' is selected, additional fields appear including contaminant type, name, volume released etc
Water Contamination/ Discharge	When 'Yes' is selected, additional fields appear including contaminant type, name, volume released etc
Flora	When 'Yes' is selected, the option to add details on each item of flora affected appear Click 'Add' to add flora species and enter details such as botanical name, number affected etc
Fauna	When 'Yes' is selected, the option to add details on each item of fauna affected appear Click 'Add' to add flora species and enter details such as botanical name, number affected etc	As above
Erosion and Sediment	When 'Yes' is selected, additional fields appear including release source, type etc
Solids and Other Wastes	When 'Yes' is selected, additional fields appear including waste type, volume etc
Archaeological or Cultural	When 'Yes' is selected, additional fields appear including if Indigenous, site name etc

Incident Category: Theft

Section	Definition	Image (click to enlarge)
General	Enter details relating to the theft including immediate action taken, value etc

Incident Category: Plant

Section	Definition	Image (click to enlarge)
General	Enter details relating to the plant damage, including immediate action taken
Plant Details	Click 'Add' to list all plant damaged and add details such as plant rego, owner, operator name etc

Incident Category: Property

Section	Definition	Image (click to enlarge)
General	Enter details relating to the property damaged including immediate action taken, value etc

Incident Category: Process

Section	Definition	Image (click to enlarge)
General	List the immediate action taken

Incident Category: Drug/ Alcohol

Section	Definition	Image (click to enlarge)
General	Enter details relating to the drug or alcohol incident including date testing, type of test, drugs detected etc

Incident Category: Security

Section	Definition	Image (click to enlarge)
General	List the immediate action taken

Incident Category: Near Miss

Section	Definition	Image (click to enlarge)
General	Enter details relating to the near miss including action taken and the type of near miss

Incident Category: Others

Section	Definition	Image (click to enlarge)
General	List the immediate action taken