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Warning
titleUnder Construction

This User Guide is currently under construction - please bear with us! Until this page is completed, please refer to the current Induction User Guide

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COURSES

Tip
titleVideo

Lucidity Induction: Course Overview - coming soon!

The Courses page is where administrators build eLearning courses. The courses can then be made available in Lucidity Induction and/ or Lucidity Competency. Courses can then also form part of a Course Group.

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From the Courses page, administrators can:

  • Manage courses (create, copy, edit, archive or delete)
  • Manage eLearn modules, resources and assessments


Info
titleCourse Structure

A Course Group is the top level of the eLearn hierarchy. A Course Group can consist of many Courses. A Course can consist of many Modules. Modules can consist of several Resources but only ever 1 Assessment (or none).

Course Groups are managed from the Course Group page. All other aspects of eLearning are managed from the Courses page.

CategoryBelongs toExampleImage (click to enlarge)
Course GroupN/A - Overarching top levelStar Wars Galaxy


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Course

Stand alone

OR

belongs to a course group

SWG Induction

SWG Flight Safety 101

Death Star Training


There can be 1 or multiple courses in each course group

A course does not have to belong to a course group and can be a stand alone item

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ModuleAlways belongs to a course

SWG Standards of Business Conduct

SWG Safety Behaviours


There can be 1 or multiple modules in each course

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Resources (Content)Always belongs to a module

SWG Standards of Business Conduct Part 1

SWG Standards of Business Conduct Part 2

SWG Standards of Business Conduct Part 3



There can be 1 or multiple resources for each module

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Assessment

Always belongs to a module

Assessment



There is only ever 1 assessment per module.

A module does not have to have an assessment

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Managing Courses


Courses can belong to a Course Group or can be stand alone courses. They will comprise of one or more modules and one or no assessment.

Administrators can add new, edit, copy, archive and delete courses.

Add New Course

Tip
titleVideo

Lucidity Induction: Add New Course - coming soon!

To create a new course, from the Courses page:

  1. Click 'Add New'

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  2. Complete the fields (see table 'Definitions of Fields' below)
  3. Click:
    1. 'Save' to return to the Course page
    2. 'Save and Next' to move to the Module page

The details captured for each record may vary slightly between each system configuration. Fields marked with * are mandatory

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Definition of Fields

Name

Enter a name for the course

It is recommended an internally developed set of naming conventions are followed

Description

Enter a description for the course

This is the first description end-users will see and should contain an overview of what to expect within the course such as time required to complete, expected objectives etc

Valid For 

Number of months until a record expires

If the course has an expiry time frame, enter the validity period in months. For example, if the course expires after two years, enter '24'
Capability

If the course is required to be completed in Lucidity Competency, it must be linked to a capability. Select the relevant capability from the list.

It is recommended the capability name is the same as the course name to prevent confusion.

Refer to the Linking to Lucidity Competency for eLearning page in this User Guide for more details

Disabled

Disabled courses are not available for users to complete

If a course is not required to be completed again, it can be marked as disabled.

When ticked, a replacement course can be selected

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The disabled course is available for administrators to manage but cannot be completed by end-users. Any completion records will not be affected

Course Groups

If the course is to be part of a course group, it can be linked by selecting the course group from the list.

Refer to the Course Group page in this User Guide for more details


Edit Course

Tip
titleVideo

Lucidity Induction: Edit, Archive, Copy and Delete Courses - coming soon!

To edit a course, from the Courses page:

  1. Locate the specific course using relevant filters
  2. Click the course or click ' Edit' to the far right of the course

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  3. Edit fields as relevant
  4. Click 'Save'

Copy Course

If a new course is required and a similar one exists, it can be copied to save administrative time.

To copy a course, from the Course page:

  1. Locate the specific course using relevant filters
  2. Click 'Actions' to the far right of the course
  3. Click 'Copy'

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  4. A new course will be created, with the word 'Copy' at the start
    1. Note it is automatically set to disabled to ensure no unexpected completions can occur

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  5. Edit the course as required, remembering to untick the 'Disabled' box
    1. Modules and assessments will also be copied and will therefore also require editing

Archive Course

If a course is no longer required to be completed, it can be disabled and then archived.

To archive a course, from the Course page:

  1. Locate the specific course using relevant filters
  2. Click 'Actions' to the far right of the course
  3. Click 'Archive'

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  4. Click 'Archive' to confirm

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Info
titleView Archived Courses

Archived courses are hidden by default. To view, use the 'Archived' filter option. From here, under 'Actions,' courses can be unarchived if required.

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Delete Course

To delete a course, from the Courses page:

  1. Locate the specific course using relevant filters
  2. Click 'Actions' to the far right of the course
  3. Click 'Delete'

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  4. In the pop-up that appears, click 'Delete' to completely delete the record from the system

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Warning
titleDeleting Courses

Deleting a course cannot be undone - always use the delete function with caution. Any courses deleted in error will need to be recreated.

All records associated with the course will also be deleted. It is recommended old courses are archived rather than deleted. 

Managing Modules

Tip
titleVideo

Lucidity Induction: Managing Modules - coming soon!

New section coming soon!

Managing Resources (Content)

Tip
titleVideo

Lucidity Induction: Managing Resources - coming soon!

New section coming soon!

Managing Assessments

Tip
titleVideo

Lucidity Induction: Managing Assessments - coming soon!

New section coming soon!