Induction Courses

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COURSES

The Courses page is where administrators build eLearning courses. The courses can then be made available in Lucidity Induction and/ or Lucidity Competency. Courses can also form part of a Course Group.

Every time a course is completed a record is created. 

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From the Courses page, administrators can:

• Manage courses (create, copy, edit, archive or delete)

• Manage eLearn modules, resources and assessments

Managing Courses

Courses can belong to a course group or can be stand alone courses. They will comprise of one or more modules and one or no assessment.

Course groups will only be required if eLearning is to be completed via self-registration. For all other eLearning, a stand alone course is sufficient.

Administrators can add new, edit, copy, archive and delete courses.

Add New Course

To create a new course, from the Courses page:

1. Click 'Add New'

    

2. Complete the fields (see table 'Definitions of Fields' below)

3. Click:

   1. 'Save' to return to the Course page

   2. 'Save and Next' to move to the Module page

The details captured for each course may vary slightly between each system configuration. Fields marked with * are mandatory

Definition of Fields

Edit Course

To edit a course, from the Courses page:

1. Locate the specific course using relevant filters

2. Click the course or click ' Edit' to the far right of the course

    

3. Edit fields as relevant

4. Click 'Save'

Copy Course

If a new course is required and a similar one exists, it can be copied to save administrative time.

To copy a course, from the Course page:

1. Locate the specific course using relevant filters

2. Click 'Actions' to the far right of the course

3. Click 'Copy'

4. A new course will be created, with the word 'Copy' at the start

   1. Note it is automatically set to disabled to ensure no unexpected completions can occur

5. Edit the course as required, remembering to untick the 'Disabled' box

   1. Modules and assessments will also be copied and will therefore also require editing

Archive Course

If a course is no longer required to be completed, it can be disabled and then archived.

To archive a course, from the Course page:

1. Locate the specific course using relevant filters

2. Click 'Actions' to the far right of the course

3. Click 'Archive'

    

4. Click 'Archive' to confirm

    

Delete Course

To delete a course, from the Courses page:

1. Locate the specific course using relevant filters

2. Click 'Actions' to the far right of the course

3. Click 'Delete'

4. In the pop-up that appears, click 'Delete' to completely delete the course from the system

Reporting from the Courses Page

An Excel list report is available from the Course page. Reports will reflect filtered search options as displayed on the lower half of the User page. 

To generate a Report, from the Course page:

1. Click 'Show Filters'

2. Select the relevant filters

3. Click 'Filter'

4. All results will be displayed at the bottom of the screen

5. Click 'Excel Export' to generate this report into Excel

MODULES

A Module must be created in order for a course to be playable.

Managing Modules

The Modules page can be accessed from several places:

1. From the Courses page, click 'Modules' to the far right of the relevant course

    

2. From the individual Course page, click 'Modules' in the left hand menu

    

3. From the course edit screen, click 'Save and Next'

    

Add New Module

To create a new module, from the Module page:

1. Click 'Add New'

2. Complete the fields (see table 'Definitions of Fields' below)

3.  Add a minimum of 1 resource and additional as required (see the Resources page of this user guide)

4. Add an assessment if required (see the Assessments page of this user guide)

5. Click  'Save'

The details captured for each module may vary slightly between each system configuration. Fields marked with * are mandatory

Definition of Fields

Edit, Copy and Delete Modules

Modules can be edited, copied and deleted. The steps to complete these tasks is the same as it is for editing, copying and deleting courses. Refer to the relevant instructions above.

Sorting Modules

The order modules appears to users can be changed by administrators.

To change the order of the modules, use the 'Sort' button on the far right-hand side of each module to click and drag the modules into the preferred order.

TESTING ELEARNING COURSES

Once eLearning courses are completely built, it is recommended they are fully tested from an end-user point of view to ensure they play as expected.

The resources themselves can be viewed from within the edit screen of a module but it is still important to test the full process in the same way an end user will.

Testing can be conducted in Lucidity Induction OR Lucidity Competency, depending on the site configuration, modules being used and tester knowledge.

To test eLearning in Lucidity Competency:

• Create the full course package including modules, resources and any assessment in Induction

• Link the course to a Competency capability

• Assign a need to the tester for the Competency capability

• From the tester's My Training Competency page, complete the training from start to finish

• Make any required adjustments to the course and retest until the desired result is achieved

To test eLearning in Lucidity Induction:

• Create the full course package including modules, resources and any assessment

• Add the course to a course group

• Log out and create a self-registered user profile

• Select the newly created course group

• Complete the training from start to finish

• Make any required adjustments to the course and retest until the desired result is achieved

Testing tips

The following is a list of recommendations when testing eLearning:

• Test in all browsers end users are likely to access (IE, Chrome etc)

• Test in all devices end users are likely to use (mobiles, tablets etc)

• Review SCORM and responsiveness technology where applicable

• Review content and questions for content/ spelling errors

• Have more than 1 tester review the entire course from end to end

VERSION CONTROL

Content within eLearning courses may require updates from time to time. A decision needs to be as to how this is managed. There are two main options:

1. Update content within an existing course

   1. This option suits minor updates such as spelling, name changes etc

   2. This method suits a scenario where users DO NOT need to re-complete the course due to the content change

   3. This method is quick and easy as the course name, linked capability, existing records etc do not need to be changed

   4. It will not be possible to report on who has completed V1 as opposed to V2 (completion dates could be utilised if required)

2. Create new course

   1. This option suits major changes such as an entire new chapter within a module, changes to policies outlined in the module etc

   2. This method suits a scenario where users may be required to re-complete the entire course (although not a requirement)

   3. This method requires disabling the original version and creating an entire new course

      1. If V1 expires and end users are then required to complete V2, it is recommended the capability within Competency is kept the same and the link to the Induction course within V2 is updated to the same capability.

         1. This will avoid complexities with the capability being associated in Competency training roles, Onsite access areas etc. 

         2. Completion dates can be utilised to determine if V1 or V2 was completed

      2. If reporting on who has completed V1 and V2 is required from Competency and the completion date method is not sufficient, a new capability linked to the course is also required.

         1. Note training roles and Onsite access areas will also need to be updated where relevant.