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RESOURCES
The Resources screen is part of the Course Module page and is where administrators upload eLearning content (resources) for the user to view or read while completing the module.
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Managing Resources
A module must have at least one resource as this is the content the user will view or be directed to.
Several resources can be added to a single module if required. For example, a module may consist of Part A and Part B. Or there may be a PPT, a video, an interactive presentation and a link to a procedure stored in the organisations Intranet.
Resources will be displayed to the user in the order displayed in the list.
Add New Resource
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To add a new resource, from the Module page:
Click 'Add'
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Complete the fields (see table 'Definitions of Fields' below)
Click 'Save'
The details captured for each course may vary slightly between each system configuration. Fields marked
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with * are mandatory
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Definition of Fields
Resource Type | Select 'File' if a file is to be uploaded Select 'Link' if an external link is to be used | |
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Resource Name | Enter the Resource name | |
Upload | If the resource type is a file, click 'Upload' .jpeg, .pdf, .docx etc files can all be uploaded as a resource In order to be a SCORM presentation, the file uploaded must be a .zip file For more information on file types to upload, see the 'Resource Material' section on this page in the User Guide.
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Link Address | If the resource type is a file, copy and paste the URL |
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Description | Enter a description or instructions relevant to the individual resource, such as 'read the full document then return to this page to complete the assessment.' |
Display in Popover | Tick to enable the resource to open in an 'popover' window i.e. it sits in front of the course navigation screen. This enables a 'close' button to be displayed in the presentation. Always select this option for PDF files. |
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Time Delay (seconds) | Enter time delay in seconds The time delay inserts a pause before the close button appears. In other words, setting a time delay can help prevent a user from closing the resource before completing it. The close button is disabled until the time delay is reached. If the resource is not SCORM, depending upon the number and length of the slides/ presentation format, it is recommended to set the time delay for at least 2 minutes. Note this feature can only be utilised in conjunction with the 'Display in Popover' option |
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View Resource
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Before assigning the course to users, it is important to ensure the resource displays as expected.
To view a resource, from the Resources section within the Module page:
Click on the file name
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View the resource and ensure it displays as expected
Edit the resource if necessary
Click 'Save' to save the resource
Click 'Save' to save changes to the module
The resource must be uploaded and the module saved and re-opened before the link will be available.
Sort Resources
Resources will be displayed to the user in the order they appear in the list.
To resort the order resources will play, from the Resources section within the Module page:
Click 'Sort' on the resource to be moved
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Drag and drop to the correct location
Click 'Save' to save changes to the module
Edit Resource
To edit a resource, from the Resources section within the Module page:
Click 'Edit' to the far right of the resource
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Edit fields as relevant
Click 'Save' to save the resource
Click 'Save' to save changes to the module
Delete Resource
To delete a resource, from the Resources section in the Module page:
Click 'Delete' to the far right of the resource
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In the pop-up that appears, click 'Delete' to completely delete the resource from the system
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Click 'Save' to save the module
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Deleting Resources Deleting a resource cannot be undone - always use the delete function with caution. Any resources deleted in error will need to be added again. All records associated with the course in Lucidity Induction or Lucidity Competency WILL NOT be deleted. However, users will no longer be able to review the resource. |
Resource Material
Resources can be made available in the form of JPEGs, PDFs, PowerPoint's, SCORM files, HTML5 files etc or a resource can be a link to videos or documents/ procedures held on external sites such as YouTube, Lucidity Intranet, Google Drive etc.
It is recommended all PPT files are converted to either PDF or SCORM (instructions below) to ensure the end user is forced to view each individual page within the presentation.
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Responsive Content Content that is "responsive" is designed to adapt to the devise the user is viewing the content on. It will "respond" by changing the size of the presentation so it can easily be viewed on a mobile phone for example. |
End User Instructions
It is highly recommended that the final screen in any resource includes instructions to direct the user back into the Lucidity system where they will need to complete the assessment (where relevant) and complete the declaration. The course will not be marked complete until the declaration has been submitted. An example of how this may look is shown below.
PDF Files
PDF files can be be uploaded as a resource to an Induction module. A PPT can be converted to a PDF and then uploaded this way.
When completing the course, the PDF will be displayed to the end user within the browser with navigation tools displayed at the top of the screen. The user is forced to view every page within the PDF before being marked as complete. In order for this functionality to take effect, the 'Display in Popover' option must be selected.
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SCORM and HTML5 Presentations
Lucidity Induction supports SCORM and HTML5 presentations.
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SCORM The technical definition for SCORM is: Shareable Content Object Reference Model (SCORM), a collection of standards and specifications for web-based electronic educational technology. |
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It defines communications between client side content and a host system, which is commonly supported by a learning management system. It allows the presentation to incorporate several features and permits information to be passed from the presentation to Lucidity. In laymen's terms, this means that eLearning that is a SCORM presentation (in the form of a .zip file) can be tracked by Lucidity Software to determine if the user has opened every page of the presentation. It also bookmarks presentations, allowing users to view half a presentation and return to where they left off at a later date. If a plain PowerPoint file, for example, is used as a resource, it will download for the user and the system has no way of knowing if the user has opened the file and viewed each page. Therefore, the module is marked as complete immediately, even if the user hasn't opened it at all. However, if the PowerPoint is converted to a SCORM file, the system will only mark the module as complete when every page of the PowerPoint has been opened. Therefore, it is recommended that SCORM is used where possible if PDF is not a viable option. |
There are a number of software packages used to create SCORM and HTML5 presentations. Important settings include:
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LMS (Learning Management System, which is what Lucidity Induction is)
Format:
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HTML5 or SCORM 1.2
Output file type: .zip
It is important to ensure that the SCORM or HTML5 presentation are exported as a .zip file. In order to upload the presentation to Lucidity Induction as a resource, the .zip file is uploaded 'as-is' to the desired module within the course. Lucidity Induction will then un-zip the file and create the appropriate folder structure for the presentation.
Resource Format and Size
The speed and type of files uploaded will have an impact on the user's learning experience. The following are some guidelines to the size limits of files that should be uploaded as courses in Lucidity Induction:
Videos should be less than 30mb. Videos should be encoded with a bit rate of 250Kb/sec to max 350Kb/sec so streaming will work on a wide range of internet connection speeds.
PowerPoint's should be less than 10mb
Output files (like the above pdf, ppt, pps, swf, etc) for a course from any authoring tools like Articulate, Captivate, etc should be less than 200mb
Zip folders should be less than 100mb (contact Lucidity Support for assistance with larger files)
It is also important check with the organisations' internal IT department to verify the compatibility of desired output formats with the network and firewalls. For instance, some firewalls block Java applets due to potential security risks. Output formats that require browser plug-ins other than ones that are provided as a default with the browser installation (such as Flash with Internet Explorer).
Converting PowerPoint to SCORM
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Resource Development Lucidity Software does not offer an eLearning development service. There are many providers that can do this. Alternatively, internal development of eLearning can be done by purchasing eLearn authoring software such as Articulate or Captivate. These are the market leaders in full eLearning authoring tools, have a large learning curve and are expensive. They allow for the creation of interactive eLearning and content is only limited by the author's imagination. For those looking to convert a simple PowerPoint to a SCORM file, there are several simple tools available such as iSpring (download add-on to PowerPoint) or ScormHero (online tool). Use the below links for details on how to prepare and export a presentation using ScormHero, Articulate, Captivate or iSpring:
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Lucidity can assist with the conversion of resources to SCORM files for a small charge if required. |
iSpring
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To easily convert PowerPoint presentations to SCORM for free, try iSpring:
http://www.ispringsolutions.com/free_powerpoint_to_flash_converter.html
Once the application is downloaded and installed, open up PowerPoint. iSpring will be a new tab in the ribbon
Open the existing PowerPoint presentation to be converted
Check the animations and transitions for each slide are correct
The presentation can be vamped up further, by adding narration or audio to each slide by clicking onto iSpring Pro Record Audio or Manage Narration
The presentation can also be set to make it look like a video (i.e. no need for learner to click through to next slide)
Under Transitions>Timing, set it to advance to the next slide after a certain number of seconds or at the end of the audio / narration on the slide
Publish it to .zip
Load the .zip file as a resource into Lucidity Induction
Some features listed above may only be available in the paid version of iSpring
The following user guides and tutorials from iSpring provide comprehensive instructions:
http://www.ispringsolutions.com/ispring-pro/tutorials.html
http://www.ispringsolutions.com/kb/pro.html#help_docs?uid=ispro;6.2.0.3478 ;
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Google Slides Presentations Google Slides can be used to generate eLearning content which can then be accessed through Lucidity Induction by using the "Publish to the Web" option under the File menu. This function will provide a publicly accessible share link which can then be uploaded as a resource link in Lucidity Induction. |