Under Construction
This User Guide is currently under construction - please bear with us! Until this page is completed, please refer to the current Induction User Guide
On this page:
COURSES
Video
Lucidity Induction: Course Overview - coming soon!
The Courses page is where administrators build eLearning courses. The courses can then be made available in Lucidity Induction and/ or Lucidity Competency. Courses can then also form part of a Course Group.
From the Courses page, administrators can:
- Manage courses (create, copy, edit, archive or delete)
- Manage eLearn modules, resources and assessments
Course Structure
A Course Group is the top level of the eLearn hierarchy. A Course Group can consist of many Courses. A Course can consist of many Modules. Modules can consist of several Resources but only ever 1 Assessment (or none).
Course Groups are managed from the Course Group page. All other aspects of eLearning are managed from the Courses page.
| Category | Belongs to | Example | Image (click to enlarge) |
|---|---|---|---|
| Course Group | N/A - Overarching top level | Star Wars Galaxy |  |
| Course | Stand alone OR belongs to a course group | SWG Induction SWG Flight Safety 101 Death Star Training There can be 1 or multiple courses in each course group A course does not have to belong to a course group and can be a stand alone item |  |
| Module | Always belongs to a course | SWG Standards of Business Conduct SWG Safety Behaviours There can be 1 or multiple modules in each course |
|
| Resources (Content) | Always belongs to a module | SWG Standards of Business Conduct Part 1 SWG Standards of Business Conduct Part 2 SWG Standards of Business Conduct Part 3 There can be 1 or multiple resources for each module |
|
| Assessment | Always belongs to a module | Assessment There is only ever 1 assessment per module. A module does not have to have an assessment |
|
Managing Courses
Courses can belong to a Course Group or can be stand alone courses. They will comprise of one or more modules and one or no assessment.
Administrators can add new, edit, copy, archive and delete courses.
Add New Course
Video
Lucidity Induction: Add New Course - coming soon!
To create a new course, from the Courses page:
- Click 'Add New'
- Complete the fields (see table 'Definitions of Fields' below)
- Click:
- 'Save' to return to the Course page
- 'Save and Next' to move to the Module page
The details captured for each record may vary slightly between each system configuration. Fields marked with * are mandatory
Definition of Fields
| Name | Enter a name for the course It is recommended an internally developed set of naming conventions are followed |
|---|---|
| Description | Enter a description for the course This is the first description end-users will see and should contain an overview of what to expect within the course such as time required to complete, expected objectives etc |
Valid For Number of months until a record expires | If the course has an expiry time frame, enter the validity period in months. For example, if the course expires after two years, enter '24' |
| Capability | If the course is required to be completed in Lucidity Competency, it must be linked to a capability. Select the relevant capability from the list. It is recommended the capability name is the same as the course name to prevent confusion. Refer to the Linking to Lucidity Competency for eLearning page in this User Guide for more details |
Disabled Disabled courses are not available for users to complete | If a course is not required to be completed again, it can be marked as disabled. When ticked, a replacement course can be selected
The disabled course is available for administrators to manage but cannot be completed by end-users. Any completion records will not be affected |
| Course Groups | If the course is to be part of a course group, it can be linked by selecting the course group from the list. Refer to the Course Group page in this User Guide for more details |
Edit Course
Video
Lucidity Induction: Edit, Archive, Copy and Delete Courses - coming soon!
To edit a course, from the Courses page:
- Locate the specific course using relevant filters
- Click the course or click ' Edit' to the far right of the course
- Edit fields as relevant
- Click 'Save'
Copy Course
If a new course is required and a similar one exists, it can be copied to save administrative time.
To copy a course, from the Course page:
- Locate the specific course using relevant filters
- Click 'Actions' to the far right of the course
- Click 'Copy'
- A new course will be created, with the word 'Copy' at the start
- Note it is automatically set to disabled to ensure no unexpected completions can occur
- Note it is automatically set to disabled to ensure no unexpected completions can occur
- Edit the course as required, remembering to untick the 'Disabled' box
- Modules and assessments will also be copied and will therefore also require editing
Archive Course
If a course is no longer required to be completed, it can be disabled and then archived.
To archive a course, from the Course page:
- Locate the specific course using relevant filters
- Click 'Actions' to the far right of the course
- Click 'Archive'
- Click 'Archive' to confirm
View Archived Courses
Archived courses are hidden by default. To view, use the 'Archived' filter option. From here, under 'Actions,' courses can be unarchived if required.
Delete Course
To delete a course, from the Courses page:
- Locate the specific course using relevant filters
- Click 'Actions' to the far right of the course
- Click 'Delete'
- In the pop-up that appears, click 'Delete' to completely delete the record from the system
Deleting Courses
Deleting a course cannot be undone - always use the delete function with caution. Any courses deleted in error will need to be recreated.
All records associated with the course will also be deleted. It is recommended old courses are archived rather than deleted.
Managing Modules
Video
Lucidity Induction: Managing Modules - coming soon!
New section coming soon!
Managing Resources (Content)
Video
Lucidity Induction: Managing Resources - coming soon!
New section coming soon!
Managing Assessments
Video
Lucidity Induction: Managing Assessments - coming soon!
New section coming soon!