A Course Group is the top level of the eLearn hierarchy. A Course Group can consist of many Courses. A Course can consist of many Modules. Modules can consist of several Resources but only ever 1 Assessment (or none). Course Groups are managed from the Course Group page. All other aspects of eLearning are managed from the Courses page. Category Belongs to Example Image (click to enlarge) Course Group N/A - Overarching top level Star Wars Galaxy Course Stand alone OR belongs to a course group SWG Induction SWG Flight Safety 101 Death Star Training There can be 1 or multiple courses in each course group A course does not have to belong to a course group and can be a stand alone item Module Always belongs to a course SWG Standards of Business Conduct SWG Safety Behaviours There can be 1 or multiple modules in each course Resources (Content) Always belongs to a module SWG Standards of Business Conduct Part 1 SWG Standards of Business Conduct Part 2 SWG Standards of Business Conduct Part 3 There can be 1 or multiple resources for each module Assessment Always belongs to a module Assessment There is only ever 1 assessment per module. A module does not have to have an assessment

Managing Courses

Courses can belong to a Course Group or can be stand alone courses. They will comprise of one or more modules and one or no assessment.

Administrators can add new, edit, copy, archive and delete courses.

Add New Course

To create a new course, from the Courses page:

1. Click 'Add New'
   
   
   
   
2. Complete the fields (see table 'Definitions of Fields' below)
3. Click:
   1. 'Save' to return to the Course page
   2. 'Save and Next' to move to the Module page

The details captured for each course may vary slightly between each system configuration. Fields marked with * are mandatory

Definition of Fields

Edit Course

To edit a course, from the Courses page:

1. Locate the specific course using relevant filters
2. Click the course or click ' Edit' to the far right of the course
   
   
   
   
3. Edit fields as relevant
4. Click 'Save'

Copy Course

If a new course is required and a similar one exists, it can be copied to save administrative time.

To copy a course, from the Course page:

1. Locate the specific course using relevant filters
2. Click 'Actions' to the far right of the course
3. Click 'Copy'
   
   
   
4. A new course will be created, with the word 'Copy' at the start
   1. Note it is automatically set to disabled to ensure no unexpected completions can occur
      
      
5. Edit the course as required, remembering to untick the 'Disabled' box
   1. Modules and assessments will also be copied and will therefore also require editing

Archive Course

If a course is no longer required to be completed, it can be disabled and then archived.

To archive a course, from the Course page:

1. Locate the specific course using relevant filters
2. Click 'Actions' to the far right of the course
3. Click 'Archive'
   
   
   
   
4. Click 'Archive' to confirm
   
   
   
   

Delete Course

To delete a course, from the Courses page:

1. Locate the specific course using relevant filters
2. Click 'Actions' to the far right of the course
3. Click 'Delete'
   
   
4. In the pop-up that appears, click 'Delete' to completely delete the record from the system
   
   

Managing Modules

A Module must be created in order for a course to be playable. A course can consist of 1 or more modules as required. For example, an Induction course may consist of a welcome module, a safety module and and HR module. A software training course may only consist of a single module.

The Modules page can be accessed from several places:

1. From the Courses page, click 'Modules' to the far right of the relevant course
   
   
   
   
2. From the individual Course page, click 'Modules' in the left hand menu
   
   
   
   
3. From the course edit screen, click 'Save and Next'
   
   
   
   

Add New Module

To create a new module, from the Module page:

1. Click 'Add New'
   
   
2. Complete the fields (see table 'Definitions of Fields' below)
3.  Add a minimum of 1 Resource and additional as required (see the Resources page of this User Guide)
4. Add an Assessment if required (see the Assessments page of this User Guide)
5. Click  'Save'

The details captured for each module may vary slightly between each system configuration. Fields marked with * are mandatory

Definition of Fields

Edit, Copy and Delete Modules

Modules can be edited, copied and deleted as required. The steps to complete these tasks is the same as it is for editing, copying and deleting courses. Refer to the relevant instructions above.