InForm Access Roles and Privileges

General User**

Using InForm, a user can email, create and edit their own form records and manage own actions. Includes all form groups.

Actions (My) - Create and Edit

Form Records - Can be emailed + Copy + Create and Edit (if Respondent or Creator)

Scope to all form groups

All

Contractor Representative

Using InForm, a contractor representative can create, edit and email their own form records (scoping required to specific company) Includes all form groups.

Form Records - can be emailed

Form Records - Create and edit (if Respondent)

Scope to all form groups

None - will need specifying by admin

Manager

Using InForm, a user can create, email and archive (cannot delete) all form records, bulk download, manage actions and use dashboard widgets. Includes all form groups.

Actions (All) - Create and Edit

Actions (My) - Create and Edit

Bulk Download Inform form records

Dashboard widgets user

Form Records - Archive + can be emailed + copy + create and edit (if respondent or creator) + view all

Scope to all form groups

All

Administrator

Administrator role for InForm

Scope to all form groups

All other privileges EXCEPT:

Actions (All) - View

Actions (My) - View

Approval override

Column Configuration

Dashboard readonly widgets user

Form Records - create and edit

Form Records - Submit forms (user is unable to edit form records once completed)

Report Emailing Administrator

All

Column Configuration

Using InForm, a user can configure columns displayed on screen and in reports (in conjunction with admin role)

Column Configuration

N/A

Report Emailing

Using InForm, a user can configure scheduled reports on behalf of other users (in conjunction with admin role)

Report Emailing Administrator

All

Actions (All) - Create & Edit

ACTIONS added as a tab. Allows user to view, create and edit all actions from ALL ACTIONS menu and the user's own actions from the MY ACTIONS menu.  

Actions (All) - Delete

Allows user to delete all actions from ALL ACTIONS menu or the user's own actions from the MY ACTIONS menu. Needs to be used in conjunction with one of the other action privileges to function.

Actions (All) - View

ACTIONS added as a tab. Allows user to view only all actions from ALL ACTIONS menu and the user's own actions from the MY ACTIONS menu.

Actions (My) - Create & Edit

ACTIONS added as a tab. Allows user to view, create and edit their own actions from the MY ACTIONS menu.

Actions (My) - Delete

Allows user to delete their own actions from MY ACTIONS menu. Needs to be used in conjunction with one of the other action privileges to function.

Actions (My) - View

ACTIONS added as a tab. Allows the user to view their own actions from the MY ACTIONS menu.

Approval override

Allows user to approve forms, even if they are not the designated approver

Bulk Change Inform Form Record

Can make Bulk Changes to Form Records. Bulk Change button will appear on LIST FORM RECORDS page.

Bulk Download InForm form records

Can bulk download form records as PDFs into a .zip file

Column Configuration

Can Configure columns. Restrict Access, as any change to columns impacts all users.

Dashboard read only Widgets User

Allows user to access their Dashboard, but they will not be able to edit, add or remove widgets. The user's dashboard(s) must be set up by the Administrator. The Administrator would temporarily apply the Widget privileges to the user; log in as that user; set up the Dashboard(s); and then remove the Widget privileges.

Dashboard Template Manager

Allows the user to create, edit & delete Dashboard Templates that can be utilised by other users to create dashboards.

Dashboard Widgets User

Allows user to add Dashboards using a template or create own Dashboards. User can then view; edit; and delete Dashboards and manage Dashboard content. Dashboards created by a user cannot be shared with another user.

Form Admin - Archive

FORM ADMIN will be added as a tab. Allow user to archive Form Templates.  Form Templates can not be deleted when there are associated form records

Form Admin - Delete

FORM ADMIN will be added as a tab. Allow user to delete Form Templates, but only if there are no form records associated with the template.

Form Admin - Manage

FORM ADMIN will appear as a tab. Allow user to add & edit Form Templates.

Form Groups - Delete

SETTINGS will appear as tab.  Allow user to delete Form Groups.

Form Groups - Manage

SETTINGS will appear as tab.  Allow user to add and edit Form Groups.

Form Records - Archive

Allow user to archive a form record they are scoped to.

Form Records - Can be emailed

Allow user to email a PDF version of a form record to one or more other users within Lucidity.  Only users set-up with a notification email address can be selected for these emails.

Form Records - Copy

Allows user to copy a form record.

Form Records - Create and Edit

Allow user to create; edit and view forms they have been scoped to. Where the org structure and Form Group scoping is compatible, the user will also be able to: start a form for another user to complete;  complete a form on behalf of another user; or edit the forms of other users.

Form Records - Create and Edit (if Respondent or Creator)

Allow user to create forms in a Form Group they have been scoped to; and edit & view their own form records for all records they create AND are the nominated respondent.

Form Records - Create and Edit (if Respondent)

Allow user to create forms in a Form Group they have been scoped to; and edit & view their own form records for all records they are the nominated respondent. Will not be able to see form records they have created if the respondent has changed.

Form Records - Delete

Allow user to delete form records. It is preferable that all records be archived rather than deleted, as they cannot be retrieved if deleted. If this privilege is assigned with Form Records - Create and Edit Own privilege, the user will only be able to delete their own records.

Form Records - Submit forms (user is unable to edit form records once completed)

User is unable to edit form records once Status = Complete.

This permission prompts the user to Submit the form once all Required fields (*) are completed.  Once the form is Submitted and the Status = Complete, the user can no longer edit the record.  Other users such as Managers with normal edit permission can still edit the form to complete additional fields or made amendments.  The user who Submitted the form can still see these edits but in view only mode.

Form Records - View All

Gives user read-only access to all form records they are scoped to.

This can be used in conjunction with any of the Create and Edit privileges. The user can view and edit their own forms and ONLY view other forms they are scoped to.

This can also be used in conjunction with Form Records - Submit forms. The user can create their forms, submit them and then will be unable to edit them once complete AND  also have read only access to ALL forms they are scoped to.

Report Emailing Administrator

Allows user to select email addresses, other than their own, for email reporting. A user will still be able to create email reports without this privilege, but the reports can only be sent to their registered email address.