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COURSES
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The Courses page is where administrators build eLearning courses. The courses can then be made available in Lucidity Induction and/ or Lucidity Competency. Courses can also form part of a Course Group.
Every time a course is completed a record is created.
From the Courses page, administrators can:
- Manage courses (create, copy, edit, archive or delete)
- Manage eLearn modules, resources and assessments
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A Course Group is the top level of the eLearn hierarchy. A course group can consist of many courses. A course can consist of many modules. Modules can consist of several resources but only ever 1 assessment (or none). Course groups are managed from the Course Group page. All other aspects of eLearning are managed from the Courses page.
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Lucidity Induction: Add New Course - coming soon! |
To create a new course, from the Courses page:
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The details captured for each course may vary slightly between each system configuration. Fields marked with * are mandatory
Definition of Fields
| Name | Enter a name for the course It is recommended an internally developed set of naming conventions are followed |
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| Description | Enter a description for the course This is the first description end-users will see and should contain an overview of what to expect within the course such as time required to complete, expected objectives etc |
Valid For Number of months until a record expires | If the course has an expiry time frame, enter the validity period in months. For example, if the course expires after two years, enter '24' |
| Capability | If the course is required to be completed in Lucidity Competency, it must be linked to a capability. Select the relevant capability from the list. It is recommended the capability name is the same as the course name to prevent confusion. Refer to the Linking to Lucidity Competency for eLearning page in this User Guide for more details |
Disabled Disabled courses are not available for users to complete | If a course is not required to be completed again, it can be marked as disabled. When ticked, a replacement course can be selected
The disabled course is available for administrators to manage and view completion records but cannot be completed by end-users. Any completion records will not be affected. If a replacement course is selected, users who has yet to complete the course will now need to complete the replacement course instead. |
| Course Groups | If the course is to be part of a course group and completed by self-registered users, it can be linked by selecting the course group from the list. Refer to the Course Group page in this User Guide for more details |
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Lucidity Induction: Edit, Archive, Copy and Delete Courses - coming soon! |
To edit a course, from the Courses page:
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- Locate the specific course using relevant filters
- Click 'Actions' to the far right of the course
- Click 'Delete'
- In the pop-up that appears, click 'Delete' to completely delete the course from the system
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Deleting a course cannot be undone - always use the delete function with caution. Any courses deleted in error will need to be recreated. All records associated with the course in Lucidity Induction WILL also be deleted. It is recommended old courses are archived rather than deleted, unless a course was made in error. Records in Lucidity Competency WILL NOT be deleted but will no longer be linked to an Induction course. |
Reporting from the Courses Page
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Lucidity Induction: Reporting from the Courses Page - coming soon!
An Excel list report is available from the Course page. Reports will reflect filtered search options as displayed on the lower half of the User page.
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A course can consist of 1 or more modules as required. For example, an induction course may consist of a welcome module, a safety module and and an HR module. A software training course may only consist of a single module. The course can be reported on as a single item with the knowledge that a completion record means the user has completed all corresponding modules. It is important to note records relating to individual modules CANNOT be reported on. Therefore, courses containing single modules only may be required. |
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Lucidity Induction: Add New Module - coming soon! |
To create a new module, from the Module page:
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The details captured for each module may vary slightly between each system configuration. Fields marked with * are mandatory
Definition of Fields
| Details - Name | Enter a name for the module If there is only a single module, it is recommended the module name is the same as the course name to prevent confusion. It is recommended an internally developed set of naming conventions are followed |
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| Details - Description | Enter a description for the module This is the second description end-users will see and should contain brief instructions on how to complete the module, such as 'click start to continue' |
| Resources | See the Resources page of this User Guide |
| Assessment | See the Assessments page of this User Guide |
Edit, Copy
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and Delete
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Modules
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Lucidity Induction: Edit, Copy, Sort and Delete and Report on Modules - coming soon!Modules |
Modules can be edited, copied and deleted. An Excel list report can also be generated on modules. The steps to complete these tasks is the same as it is for editing, copying , and deleting and reporting on courses. Refer to the relevant instructions above.
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Deleting a module cannot be undone - always use the delete function with caution. Any modules deleted in error will need to be recreated. All resources and assessment within the module will also be deleted but records associated with the overarching course will NOT be deleted. |
Sorting Modules
The order modules appears to users can be changed by administrators.
To change the order of the modules, use the 'Sort' button on the far right-hand side of each module to click and drag the modules into the preferred order.
