Induction Courses

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COURSES

Video

Induction eLearning and Scheduled Reports Webinar

Click the video below to view a 45 minute comprehensive training Webinar focusing on creating eLearning in Lucidity Induction, including how to create SCORM files from a PowerPoint presentation. Also covered is how to schedule automated reports from any page within Lucidity Software. 

Induction eLearning: starts immediately and continues to the 37 minute mark

Scheduled Reports: starts at the 37 minute mark and continues for 10 minutes

NOTE: This Webinar was recorded in August 2019. Any updates to the Induction eLearning or Scheduled Reports features since then will not be included.

The Courses page is where administrators build eLearning courses. The courses can then be made available in Lucidity Induction and/ or Lucidity Competency. Courses can also form part of a Course Group.

Every time a course is completed a record is created. 

From the Courses page, administrators can:

• Manage courses (create, copy, edit, archive or delete)
• Manage eLearn modules, resources and assessments

Course Structure

A Course Group is the top level of the eLearn hierarchy. A course group can consist of many courses. A course can consist of many modules. Modules can consist of several resources but only ever 1 assessment (or none).

Course groups are managed from the Course Group page. All other aspects of eLearning are managed from the Courses page.

Category	Belongs to	Example	Image (click to enlarge)
Course Group	N/A - Overarching top level Only utilised in Self-Registration	Star Wars Galaxy
Course	Stand alone OR belongs to a course group	SWG Induction SWG Flight Safety 101 Death Star Training There can be 1 or multiple courses in each course group A course does not have to belong to a course group and can be a stand alone item
Module	Always belongs to a course	SWG Standards of Business Conduct SWG Safety Behaviours There can be 1 or multiple modules in each course
Resources (Content)	Always belongs to a module	SWG Standards of Business Conduct Part 1 SWG Standards of Business Conduct Part 2 SWG Standards of Business Conduct Part 3 There can be 1 or multiple resources for each module
Assessment	Always belongs to a module	Assessment There is only ever 1 assessment per module. A module does not have to have an assessment

Managing Courses

Courses can belong to a course group or can be stand alone courses. They will comprise of one or more modules and one or no assessment.

Course groups will only be required if eLearning is to be completed via self-registration. For all other eLearning, a stand alone course is sufficient.

Administrators can add new, edit, copy, archive and delete courses.

Add New Course

To create a new course, from the Courses page:

1. Click 'Add New'
   
   
   
   
2. Complete the fields (see table 'Definitions of Fields' below)
3. Click:
   1. 'Save' to return to the Course page
   2. 'Save and Next' to move to the Module page

The details captured for each course may vary slightly between each system configuration. Fields marked with * are mandatory

Definition of Fields

Edit Course

To edit a course, from the Courses page:

1. Locate the specific course using relevant filters
2. Click the course or click ' Edit' to the far right of the course
   
   
   
   
3. Edit fields as relevant
4. Click 'Save'

Copy Course

If a new course is required and a similar one exists, it can be copied to save administrative time.

To copy a course, from the Course page:

1. Locate the specific course using relevant filters
2. Click 'Actions' to the far right of the course
3. Click 'Copy'
   
   
   
4. A new course will be created, with the word 'Copy' at the start
   1. Note it is automatically set to disabled to ensure no unexpected completions can occur
      
      
5. Edit the course as required, remembering to untick the 'Disabled' box
   1. Modules and assessments will also be copied and will therefore also require editing

Archive Course

If a course is no longer required to be completed, it can be disabled and then archived.

To archive a course, from the Course page:

1. Locate the specific course using relevant filters
2. Click 'Actions' to the far right of the course
3. Click 'Archive'
   
   
   
   
4. Click 'Archive' to confirm
   
   
   
   

Delete Course

To delete a course, from the Courses page:

1. Locate the specific course using relevant filters
2. Click 'Actions' to the far right of the course
3. Click 'Delete'
   
   
4. In the pop-up that appears, click 'Delete' to completely delete the course from the system
   
   

Reporting from the Courses Page

An Excel list report is available from the Course page. Reports will reflect filtered search options as displayed on the lower half of the User page. 

To generate a Report, from the Course page:

1. Click 'Show Filters'

2. Select the relevant filters

3. Click 'Filter'
4. All results will be displayed at the bottom of the screen

5. Click 'Excel Export' to generate this report into Excel
   
   

A Module must be created in order for a course to be playable.

Managing Modules

The Modules page can be accessed from several places:

1. From the Courses page, click 'Modules' to the far right of the relevant course
   
   
   
   
2. From the individual Course page, click 'Modules' in the left hand menu
   
   
   
   
3. From the course edit screen, click 'Save and Next'
   
   
   
   

Add New Module

To create a new module, from the Module page:

1. Click 'Add New'
   
   
2. Complete the fields (see table 'Definitions of Fields' below)
3.  Add a minimum of 1 resource and additional as required (see the Resources page of this User Guide)
4. Add an assessment if required (see the Assessments page of this User Guide)
5. Click  'Save'

The details captured for each module may vary slightly between each system configuration. Fields marked with * are mandatory

Definition of Fields

Edit, Copy and Delete Modules

Modules can be edited, copied and deleted. The steps to complete these tasks is the same as it is for editing, copying and deleting courses. Refer to the relevant instructions above.

Sorting Modules

The order modules appears to users can be changed by administrators.

To change the order of the modules, use the 'Sort' button on the far right-hand side of each module to click and drag the modules into the preferred order.

Testing tips

The following is a list of recommendations when testing eLearning:

• Test in all browsers end users are likely to access (IE, Chrome etc)
• Test in all devices end users are likely to use (mobiles, tablets etc)
• Review SCORM and responsiveness technology where applicable
• Review content and questions for content/ spelling errors