Document toolboxDocument toolbox

Intranet Management System

Owned by Former user (Deleted)
Last updated: Aug 02, 2024 by Richie Rowe
5 min read

MANAGEMENT SYSTEM

Video: Management System Overview

The Management System within Lucidity Intranet can be used to create interactive and informative screens to draw people into the organisation's IMS. Links to documents or other parts of Lucidity Software can be added. Documents can relate to quality assurance, OH&S, environmental management, HR policies and so on. 

 

Document Filing

In order for a document to be linked to a page and appear within the Management System, it must first be loaded into the Filing Cabinet, typically in the Document Vault. This is the dedicated location in which all resources MUST be loaded if they are to be linked to the Management System.

Refer to the Filing Cabinet page within this user guide for more details.

The Management System is comprised of a group of pages and sub-pages. These pages contain the texts and links that allow end-users to navigate the Management System's diagrams and menus. System administrators can add new pages and edit, reorder or delete existing pages.

Multiple Management Systems

Multiple management systems can be utilised and access permissions restricted to various groups of employees, contractors etc. Each management system can have multiple pages, links and documents contained within them. Some examples of different uses of management systems and possible information and subpages to include are:

Management System

Information & Sub-pages

Management System

Information & Sub-pages

Organisation Management System

Company wide policies and procedures

Company clients

Training calendar

Audit schedule

"How to" tips

HSES & Well-being

Monthly safety campaign

Mental and emotional well-being

OHS policies and procedures

Employee Centre

New starter assistance

Employee benefits

Social activities

Contractor Portal

Contractor notice board

Onboarding instructions and links

"How to" tips

HR Team

Confidential documentation relevant for the HR team only

Millennium Falcon Project

Project team notice board

Project onboarding

Project documents and policies

Tenders

Tender masters

Estimating tools

Documents to provide for prospective tenders

Add New Pages

Video: Add New Pages to the Management System

To add a new page, from the Management System:

  1. Click 'Tools' in the top right-hand corner of the screen

  2. In the pop-up menu, click 'Create Page'

  3. Complete the fields (see tables 'Definitions of Fields' below) 

  4. Click 'Save'

Definition of Fields

Name

Definition

Name

Definition

Title

Enter the page title

Parent

If the new page is to be located under another and is therefore a 'child' page, select the 'parent' page it is to sit under

Select 'Top Level' if the new page is not to sit under another

Content

Enter all content for the page, including web links, documents, images and videos, using the styling tools available (refer to the Styling Tools page within this user guide for more details)

Use the enlarge tool  to make the viewing pane larger

 

Edit Pages

 

To edit a page in the Management System, from the relevant page:

  1. Click the 'Edit' icon in the top right-hand corner

  2. Edit the page as required, referring to the Styling Tools page within this user guide for more details

  3. Click 'Save'

Reorder Pages

Pages displayed in the content tree of the Management System can be reordered as required.

To reorder pages in the content tree, from the Management System:

  1. Click 'Tools' in the top right-hand corner

  2. Click 'Reorder Pages'

  3. Click and drag the relevant page to the new position

     

  4. Click 'Back' to return to the Management System

Delete Pages

To delete a page from the Management System, from the relevant page:

  1. Click 'Tools' in the top right-hand corner

  2. Click 'Delete'

  3. Click 'OK' to confirm the deletion

 

 

 

Â