OnSite Desktop: Areas

Enter the name of the area

Each area is linked to the organisation structure such as division, business unit, project etc as relevant. This allows reports to be created based on only a project for example, only including the areas that exist within that project. The image below illustrates a typical project arrangement that includes two areas.

Admins can set Area Managers so that they can receive a notification for anyone entering the area via an Access point

Access points are added to Areas via the OnSite App. See the OnSite Access Points page in this user guide for more information.

People entering the area may be required to hold certain capabilities, such as a site induction, before access is granted. Capabilities and individual user records are managed in Lucidity Competency. 

Select the capabilities required to enter the area

1. Click 'Add'

2. Click 'Select' and search for the required capability

3. Click 'Save' or click 'Save and New' to add additional capabilities

See the Capabilities page and the Records page in the Lucidity Competency user guide for more information on creating and managing capabilities and individual user records.

The companies that people work for may be required to provide particular documents, such as insurances, before access is granted. Contractor documents are managed in Lucidity Contractor.

Select the contractor document types required to enter the area

1. Click 'Add'

2. Click 'Select' and search for the required document type

3. Click 'Save' or click 'Save and New' to add additional document types

See the Settings page and the Documents page in the Lucidity Contractor user guide for more information on creating and managing document types and individual company documents.

Admins can set up a ‘Declaration Message’ message for each area. Once a ‘Declaration Message’ has been entered and enabled by an admin people attempting to enter an area will have to acknowledge that message before they can enter that area. If they do not acknowledge the message they will be presented with a ‘Failed Entry Message’. This is particularly useful for remote sites where their is no supervision of workers. It enables admins to ensure that people working on a site have acknowledged they have been informed about safety issues prior to entering an area.

1. Enter the 'Declaration Message'

2. Check the ‘Enabled’ check box

3. Click ‘Save’

See the QR Codes page to learn more about how to generate QR codes for people and areas.

Admins can set up a ‘Failed Entry Message’ message for each area. A ‘Failed Entry Message’ can be displayed on the user's mobile device when using QR code to tap into an area if they do not meet entry requirements or do not agree to ‘Declaration Message’ (if enabled).

1. Enter the ‘Failed Entry Message’

2. Check the 'Enabled' check box

3. Click 'Save'

See the QR Codes page to learn more about how to generate QR codes for people and areas.

Admins can set up a ‘Remote Entry Message’ message for each area.

1. A 'Remote Entry Message' can be displayed on the user's mobile device when a user is being manually added via 'Remote Tap In' from the OnSite module.

2. Enter the ‘Remote Entry Message’

   1. Check the ‘Enabled’ check box

   2. Click ‘Save’

See the QR Codes page to learn more about how to generate QR codes for people and areas.

This section provides options for configuring visitor access to areas/sites.

When enabled visitors can sign in and out of areas via the Lucidity OnSite Kiosk app. Note: A Site / Area Manager will need to be set when enabled as this becomes mandatory for the feature to work as intended.

When enabled this displays a search field that can be used by visitors to find the person they’re visiting.
The ”Person Being Visited" will be logged as a result. In the logs an administrator can add the ”Person Being Visited" via column configuration.

Enables Email Notifications to be sent when a visitor signs in.
Note: The notification will only be sent if there is valid email address set in the HR profile of the person being notified.

• If the “Person Visiting” is enabled for the OnSite Kiosk app -  Notifications for a sign-in event will be sent to the person the visitor selects.

• When "Other Person" is entered, notifications will be sent to the Site / Area Manager.

• If Notifications are enabled without "Person Being Visited" enabled, all notifications will be sent to Site / Area Manager.

Competency Capabilities

Contractor Documents