Document toolboxDocument toolbox

Incident Statistics

Owned by Former user (Deleted)
Last updated: Aug 06, 2024 by Richie Rowe
7 min read

STATISTICS

Statistics

The Statistics tab is used to generate injury frequency information (LTIFR, MTIFR etc) based on the labour hours, headcount and days lost information entered; and the injuries and their classification that has been entered into Lucidity Incident.

 

Video: Lucidity Incident: Statistics Overview

From the Statistics tab, users can (role dependent):

  • Add, edit and delete labour hours

  • Report on labour hours in Excel format

Labour Hour

Information for labour hours is entered on a monthly basis. The Labour Hours menu is used to enter:

  • Hours worked

  • Number of employees and/ or subcontractors/ visitors

  • Days lost (rostered days where workers are absent from work due to workplace injuries)

 

Add New Labour Hour Entry

Video: Lucidity Incident: Add New Labour Hour Entry

To add a new labour hour entry, from the Labour Hour page:

  1. Click 'Add New'

     

  2. Complete the fields (Refer to 'Definitions of Fields' below)
    The details captured for each entry may vary slightly between each system configuration. Fields marked with * are mandatory.

  3. Click 'Save' to save the labour hour entry

Definition of Fields

Administration Options

Organisation Details

Select relevant organisation details

Note, if no organisation exists for administration/overheads for example, leave this field blank. The statistics will then be included for whole company reporting

 

Year Month

Select the year and month for the labour hour entry

Employees

Number of Hours Worked

Enter the total number of hours worked by employees for the month

Note: if there is no requirement to distinguish between employee and contractor data, enter all information into the employees fields and enter '0' into the contractor fields

 

Number of Employees

Enter the total number of employees working for the month

This is an internal business decision as to the calculation for this. Typically it is regarded as headcount not FTE. So an employee working for 2 hours in the month would count as 1 employee.

 

Days Lost

Enter the total number of rostered days for the month where employees have been absent from work due to workplace injuries, regardless of when the injury occurred

I.E. - an injury which occurred the previous month may still result in days lost for the current month. The number of days lost for the current month only need to be included

Subcontractors/ Visitors

Number of Hours Worked

Enter the total number of hours worked by contractors for the month

Note: if there is no requirement to distinguish between employee and contractor data, enter all information into the employees fields and enter '0' into the contractor fields

 

Number of Contractors

Enter the total number of contractors working for the month

 

Days Lost

Enter the total number of rostered days for the month where contractors or visitors have been absent from work due to workplace injuries, regardless of when the injury occurred

I.E. - an injury which occurred the previous month may still result in days lost for the current month. The number of days lost for the current month only need to be included

Total

Total Hours Worked

Calculated automatically = employee number of hours worked + contractor number of hours worked

 

Total Average People

Calculated automatically = number of employees working + number of contractors working

 

Days Lots Total

Calculated automatically = days lost for employees + days lost for contractors

 

Edit Labour Hour Entry

To edit a labour hour entry, from the Labour Hour page:

  1. Use Filters to locate the relevant labour hour entry

  2. Click 'Edit' on the far right-hand side of the entry

     

  3. Enter the details as required

  4. Click 'Save' to save changes ad return to the Labour Hour page

 

Delete Labour Hour Entry

To delete a labour hour entry, from the Labour Hour page:

  1. Use Filters to locate the relevant labour hour entry

  2. Click 'Actions' on the far right-hand side of the entry

  3. Click 'Delete'

  4. In the pop-up window that appears, click 'Delete' to confirm

 

Reporting from the Labour Hour Page

 

To generate a report for specific labour hour entries, from the Labour Hour page:

  1. Use Filters to locate the relevant labour hour entries

    1. All results will be displayed at the bottom of the screen

  2. Click 'Excel Export' to generate the report into Excel

Labour Hour Report

 

A full injury frequency rate report is available from both the Labour Hour Report page as well as from the Dashboard tab within Lucidity Incident using either of the frequency rates widgets.

For more details on dashboards, refer to the Dashboard page within this user guide or refer to the Dashboards user guide.

To run an Injury frequency rate report, from the Labour Hour Report page:

  1. Use filters to limit results as required based on organisational structure, date range, calculation factor, date range, rolling period (i.e. 12 months) etc

    1. All results will be displayed at the bottom of the screen

  2. Click 'Excel Export' to generate the report into Excel

Reporting on All Injuries Frequency Rates

INJURY FREQUENCY CALCULATIONS

Lucidity Incident provides many reporting options to display a variety of calculations for Injury frequencies. The following injury frequency rate calculations and abbreviations are used throughout Lucidity Incident: 

Note not all of these terms will appear on every page and not all are part of the Statistics Labour Hours Reporting.

Abbreviation

Name

Calculation

Abbreviation

Name

Calculation

SR

Severity Rate

(Days Lost due to LTI's * 1,000,000) / Hours

DR

Duration Rate

Days lost due to LTI's / Number of lost time injuries

LTIFR

Lost Time Injury Frequency Rate

(Number of LTI's / Hours) * 1,000,000

RWIFR

Restricted Work Incident Frequency Rate

(Number of RWI's / Hours) * 1,000,000

MTIFR

Medical Treated Injury Frequency Rate

(Number of MTIs / Hours) * 1,000,000

TR

Total Recordable

Number of (MTI + LTI + RWI)

TRFR

Total Recordable Frequency Rate

(Number of TR / Hours) * 1,000,000

AI

All Injury

Number of (MTI + LTI + RWI + FAI)

AIFR

All Injury Frequency Rate

(Number of AI / Hours) * 1,000,000

FAIFR

First Aid Injury Frequency Rate

(Number of FAI / Hours) * 1,000,000

The calculation used for this is the MI - minor injury calculation.

 

Rolling calculations (regardless of whether the time period is 3, 6 or 12 months) are calculated using the total hours and injuries for the selected time period.  A worked example is provided below for a 3 month rolling average:

 

Jan

Feb

Mar

TOTAL (3 Month rolling average)

 

Jan

Feb

Mar

TOTAL (3 Month rolling average)

Hours

10000

5000

2000

17000

LTI's

1

1

0

2

LTIFR

100

200

0

117

 

Note that simply averaging the LTIFR for each of the months in the example above will not give the correct result, as it does not recognise the effect of variations in labour hours from month to month, and how they contribute to the LTIFR.

 

Â