Intranet Access Roles and Privileges

General User**

Using Intranet, a user can view the dashboard, management system and filing cabinet and create, edit and raise their own actions 

Actions (My) - Create and Edit + View

Cabinet - View

Dashboard - View

Management - View

Main Management System - View

Document Vault - no access

Filing Cabinet - View

Contractor Representative

Using Intranet, a contractor representative can view the contractor portal

Management - View

Contractor Portal - View

Document Vault - no access

Filing Cabinet - no access

Manager

Using Intranet, a user can manage actions, raise actions for others, download/ upload files to the filing cabinet, view the management system and the dashboard

Actions (My) - Create and Edit + Raise an action on behalf of other user

Actions (All) - Create and Edit

Cabinet - Permissions + View

Dashboard - View

File - Download + Upload

Management - View

Main Management System - View

Document Vault - no access

Filing Cabinet - Manager

Administrator

Administrator role for Intranet

All privileges

All Management System - Edit

Document Vault - admin

Filing Cabinet - admin

Actions (All) - Create & Edit

ACTIONS added as a tab. Allows user to view, create and edit all actions from ALL ACTIONS menu and the user's own actions from the MY ACTIONS menu.  

Actions (All) - Delete

Allows user to delete all actions from ALL ACTIONS menu or the user's own actions from the MY ACTIONS menu. Needs to be used in conjunction with one of the other action privileges to function.

Actions (All) - View

ACTIONS added as a tab. Allows user to view only all actions from ALL ACTIONS menu and the user's own actions from the MY ACTIONS menu.

Actions (My) - Create & Edit

ACTIONS added as a tab. Allows user to view, create and edit their own actions from the MY ACTIONS menu.

Actions (My) - Delete

Allows user to delete their own actions from MY ACTIONS menu. Needs to be used in conjunction with one of the other action privileges to function.

Actions  (My) - Raise an action on behalf of other user

Allows a user to raise an action for another user. Needs to be used in conjunction with one of the other action privileges to function.

Actions (My) - View

ACTIONS added as a tab. Allows the user to view their own actions from the MY ACTIONS menu.

Banner / Background image - Upload

Allows the user to update the splash image, banner image and PDF banner images within the Intranet settings.

Cabinet - Permissions

Allows users to add folders and files in the filing cabinet. Along with allowing the users to edit, review, move, copy and delete documents uploaded to the document vault or filing cabinet. Must be used in conjunction with other cabinet privileges.

Cabinet - View

Allows users to view the filing cabinet.

Dashboard - News - Create

Allows users to create News items within the Dashboards tab.

Dashboard - News - Delete

Allows users to delete News items within the Dashboards tab. 

Dashboard - News - Edit

Allows users to edit the News items within the Dashboards tab. 

Dashboard - View

DASHBOARD added as a tab. Users are able to view the Dashboard page within the Intranet module.

Dashboard - Widget - Edit

Allows users to manage Dashboard widgets and link boxes.

File - Download

Allows users to download documents to the filing cabinet and document vault.

File - Upload

Allows users to upload documents to the filing cabinet and document vault.

Management - Page - Copy

Allows users to copy Management Systems pages within an associated Management System tab. This needs to be used in conjunction with Cabinet permissions and Management System permissions which are located within individual users accounts in Access.

Management - Page - Create

Allows users to create Management Systems pages within an associated Management System tab. This needs to be used in conjunction with Cabinet permissions and Management System permissions which are located within individual users accounts in Access.

Management - Page - Delete

Allows users to delete Management Systems pages within an associated Management System tab. This needs to be used in conjunction with Cabinet Permissions and Management System Permissions which are located within individual users accounts in Access.

Management - Page - Edit

Allows users to edit Management System pages within an associated Management System tab. This needs to be used in conjunction with Cabinet permissions and Management System permissions which are located within individual users accounts in Access.

Management - View

USERS will be able to view the Management Systems page. This needs to be used in conjunction with Cabinet permissions and Management System permissions which are located within individual users accounts in Access.

Management System Settings - Create 

Allows users to create additional Management Systems Settings tab within the Intranet. Must be used in conjunction with other Management System Settings permissions.

Management System Settings - Edit

Allows users to edit the titles of the Management Systems Settings tab and switch the tab on and off. Must be used in conjunction with other Management System Settings permissions.

Management System Settings - View

Allows the users to view the Management Systems Settings tab and view all the created Management Systems.

View

Using the Filing Cabinet, a user can view and download files and view folders. No editing permissions.

Download File

View File

View Folder

User

Using the Filing Cabinet, a user can manage files including delete, but can only view folders.

As per View Role PLUS:

Copy File

Delete File

Edit File

Move File

Review File

View File

View Folder

Manager

Using the Filing Cabinet, a user can manage files and folders. Can delete files but not folders.

As per User Role PLUS:

Add File

Add Folder

Copy Folder

Edit Folder

Move Folder

Admin

Administrator role for Filing Cabinet.

All permissions

Add File

Allows user to add a file to the folders they have permissions to.

Add Folder

Allows the user to add a new folder to where the have permissions to.

Copy File

Allows the user to copy a file they have access to, to another part of the folder structure they have access to.

Copy Folder

Allows the user to copy a folder they have access to, to another part of the folder structure they have access to.

Delete File

Allows the user to delete a file they have access to.

Delete Folder

Allows the user to delete a folder they have access to.

Download File

Will allow the user to open a file they have access to.

Download Folder

Legacy item - does not control any feature

Edit File

Allows the user to upload and overwrite an existing file they have access to.

Edit Folder

Allows the user to change the name of a Folder they have access to.

Move File

Allows the user to change the location of file they have access to. The user will only be able to move the file to another folder they have access to.

Move Folder

Allows the user to change the location of the folder within the folder structure they have access to.

Review File

Allows the user to schedule a review of a file they have access to. All users can be selected as an actionee for this task, so whoever schedules the review needs to ensure the actionee has access to download the document.

Review Folder

Legacy item - does not control any feature

View File

Allows user to view the files under the folder structure they have been given access to. If this is the only permission granted, the user can see the file within the structure, but will be unable to open it. At a minimum View Folder, View File and Download File permissions need to be allocated together, otherwise there is no purpose to providing access.

View Folder

Set up in conjunction with View File and Download File permissions. If this is the only permission granted the user would not be able to see any files in the folder structure they have been given access to and it would serve no purpose.

View

Using the Management System, a user can view all pages and access all links. No editing permissions.

Edit

Using the Management System a user can edit the page and add links. Administrator role.